In today’s fast-paced business environment, efficiently managing employee attendance and controlling access to workspaces is more critical than ever. For Singapore-based organisations that operate across multiple locations, mobilise their workforce, or simply want to minimise administrative overhead, a modern solution is essential. Enter MobileAttendance’s Time Attendance & Access Control System, a cloud-based, real-time platform that combines attendance tracking and security access in one powerful package. In this article, we’ll explore how this system works, the key features it provides, and why it’s an excellent choice for companies seeking both productivity and safety.
What Is MobileAttendance’s System?
MobileAttendance is designed to solve two interconnected challenges — tracking when employees work, and ensuring that only authorised personnel can access specific areas. According to their website, their Time Attendance & Access Control System leverages mobile clocking, GPS, browser-based access, and role-based security to give management real-time visibility into both attendance and access patterns.
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Core Features of the System
Here are the key features that make MobileAttendance’s solution both powerful and flexible:
1. Mobile Clocking with GPS / Geofencing
Employees can clock in and out from their smartphones. Using GPS-based geofencing, the system can restrict check-in locations so that employees only clock in if they are physically present within a defined boundary.
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This is especially useful for organisations with field staff, remote workers, or multiple job sites.
2. Real-Time Attendance Tracking
With a web-based interface and live dashboards, managers can monitor attendance in real time — watching who is clocked in, where, and for how long.
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The system automatically computes working hours, overtime, vacation, and absence based on pre-configured rules.
3. Multiple Clock-In Methods
Besides mobile GPS clock-ins, MobileAttendance supports other methods like biometric authentication and possibly an offline app mode, depending on the configuration.
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This flexibility gives companies the option to support different types of employees — office staff, remote teams, or mobile workforces.
4. Shift & Schedule Management
Managers can schedule shifts, set up overtime rules, and allow employees to view their schedules or submit requested changes via self-service.
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This reduces reliance on spreadsheets, minimizes scheduling conflicts, and helps with manpower planning.
5. Time-Off & Leave Integration
Employees can request paid time off, and managers can approve or reject these requests within the same system.
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With all attendance and leave data in one place, payroll processing becomes much simpler.
6. Online Timesheets & Task Costing
The system allows time to be recorded against specific tasks, jobs, or projects. This makes it easier for organisations to track job-level costs or productivity per project.
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Such detailed tracking helps businesses allocate resources more effectively and understand labour costs more precisely.
7. Access Control Integration
Beyond attendance, the system also handles access control, ensuring that only authorised employees can enter restricted zones or offices. MobileAttendance combines attendance logging with secure access permissions — potentially reducing the need for separate access control systems.
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Role-based access ensures that access rights are managed according to job functions.
8. Advanced Reporting & Analytics
Comprehensive reports (such as attendance summaries, overtime, absenteeism, and location logs) help HR leaders and management make data-driven decisions.
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Because the system is cloud-based, it supports real-time exporting of data for payroll or further analysis.
9. Scalability & Mobility
Built for the cloud, MobileAttendance’s solution scales easily — whether you have 10 employees or 1,000.
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Its mobile-first design ensures that even geographically distributed or on-the-go employees are covered.
Advantages and Business Benefits
Improved Security and Compliance
By combining access control with attendance tracking, the system lowers the risk of unauthorised access. Only verified employees can enter secure areas, and entry is logged automatically. This dual function also helps in compliance audits, as attendance and access records are stored securely and can be exported.
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Reduced Time Theft & Buddy Punching
The use of GPS, mobile check-ins, and possibly biometrics minimizes “buddy punching” and other forms of time fraud. Managers can enforce attendance rules (e.g., rounding clock-ins, restricting location) and receive alerts for suspicious activity.
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By eliminating manual timekeeping or paper-based systems, payroll becomes more accurate and fair.
Efficient Payroll Processing
Since the system integrates attendance data with timesheet and shift scheduling, data needed for payroll can be generated automatically. This reduces manual data entry, errors, and the administrative burden on HR teams.
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With real-time data and clean export capabilities, payroll processing becomes smoother and faster.
Increased Workforce Visibility
Managers get a bird’s-eye view of where employees are working — both virtually and physically. Real-time dashboards and reporting give actionable insights into attendance trends, absenteeism, and overtime.
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Such visibility supports better resource planning, workforce optimization, and decision-making.
Flexibility for Modern Work Models
With support for remote clock-ins (via mobile) and geofenced attendance, businesses can accommodate hybrid work models and field-based roles without compromising on control.
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The system is designed to grow as your team grows — whether expanding to new sites or increasing headcount.
Cost Savings
By consolidating attendance tracking and access control into one system, organisations can reduce the need for investment in separate hardware or software for access control.
Cloud-based deployment means no heavy on-site infrastructure is required, lowering upfront CAPEX.
Use Cases: Who Should Use This System
SMEs with Remote Teams: Small businesses with field staff or off-site employees can benefit from GPS-based clock-ins and mobile time tracking.
Companies with Multiple Locations: Businesses spanning multiple offices or job sites can use the system for unified attendance tracking and access control across all sites.
Projects & Task-Based Work: Organisations that bill by job or task can track time spent precisely and link it to project costs.
Security-Sensitive Organisations: Facilities with restricted areas (e.g., labs, data centers) can enforce secure access while monitoring attendance.
HR-Driven Organisations: Companies that want deep insights into attendance trends, overtime, location-based verification, and leave patterns for better workforce management.
Considerations Before Implementation
While the system offers many advantages, there are some practical considerations to keep in mind:
Internet Dependency: As a cloud-based system, stable internet connectivity is important for real-time updates. If connectivity is poor, data syncing may be delayed.
Device Requirements: Employees will need compatible smartphones or devices for mobile clock-ins, which may require provisioning or support.
Data Privacy & Security: Because the system collects location data and time records, organisations must ensure appropriate privacy policies and security safeguards (encryption, role-based access).
Training & Adoption: Your workforce might need onboarding on how to use mobile clocking, self-service portals, or shift scheduling features.
Customisation Needs: Very specific or highly customised access control workflows (e.g., biometric terminals, turnstiles) may require additional integration beyond the standard package.
Conclusion
MobileAttendance’s Time Attendance & Access Control System provides a compelling, unified solution for Singapore companies that want to modernise both attendance tracking and security. By combining mobile clocking, GPS geofencing, shift management, and robust access control, the system offers improved accuracy, stronger compliance, and reduced administrative burden.
Whether your organisation has field workers, multiple offices, or sensitive access areas, this cloud-based platform scales flexibly and supports a range of working models — from onsite to remote. If you’re looking to boost operational efficiency, reduce fraud, and earn real-time visibility into your workforce, this integrated attendance and access system is a strong choice.
contact us
+65 6492 6783 / +65 9693 5512
+65 9693 5512 (Business WhatsApp)
sales@exigasoftware.com.sg