Annual Compliance for a Private Limited Company
Introduction
Starting a business with a Private Limited Company Registration is a great step toward success. However, once your company is registered, it must follow certain legal rules every year. These rules are called annual compliance and are essential to keep your company active and avoid penalties.
Why is Annual Compliance Important?
Every Private Limited Company must follow the government’s rules to ensure transparency and proper functioning. If a company does not meet these requirements, it may face fines or even risk being shut down. Compliance also builds trust with investors, banks, and customers.
Key Annual Compliance Requirements
1. Annual Return Filing (MGT-7)
Every Private Limited Company must file an annual return with the Registrar of Companies (ROC).
This document includes details of the company’s directors, shareholders, and registered office.
The due date is usually within 60 days from the Annual General Meeting (AGM).
2. Financial Statements Filing (AOC-4)
The company must submit its financial statements, including the balance sheet and profit & loss account.
This must be filed within 30 days of the AGM.
3. Annual General Meeting (AGM)
All companies must hold an AGM within six months of the financial year-end.
In this meeting, financial statements and performance reports are discussed.
4. Income Tax Return (ITR-6)
Every Private Limited Company must file an income tax return by 30th September of the assessment year.
If the company fails to do so, it may face penalties from the Income Tax Department.
5. Director KYC (DIR-3 KYC)
All company directors must update their KYC details with the Ministry of Corporate Affairs (MCA).
If this is not done, the director’s Director Identification Number (DIN) may be deactivated.
6. Auditor Appointment Compliance (ADT-1)
Every company must appoint an auditor within 30 days of incorporation and inform the ROC.
The auditor will verify the company’s financial statements.
7. Other Important Filings
MSME-1: If the company has outstanding payments to Micro, Small, and Medium Enterprises (MSMEs), it must report them.
DPT-3: If the company has received any loans or deposits, it must file this form.
Consequences of Non-Compliance
Failing to meet compliance requirements can lead to:
Heavy penalties
Legal actions
Company strike-off by the ROC
Directors getting disqualified
Conclusion
Following annual compliance rules is essential for every business after Private Limited Company Registration. It ensures smooth operations and a good reputation in the market. Hiring a professional to handle compliance can save time and avoid unnecessary legal troubles. Make sure your company meets all these requirements to stay compliant and grow successfully.